Don't Be a Data-Loser: Use Services Provided by Wheaton College for All Your Work-Related Needs

Posted March 12, 2018 by Academic and Institutional Technology
Tags: Security

Don’t Be a Data-Loser: Use Services Provided by Wheaton College for All Your Work-Related Needs

As of October 1 2017, Wheaton College officially adopted a reviewed and refined version of our Technology Acceptable Use Policy. The purpose of the Technology Acceptable Use Policy is to clearly establish Wheaton College’s position relating to the acceptable use of its technology and your responsibility to protect our information resources. We’d like to highlight an important aspect of the policy that may need your attention.

Institutional Data must be stored in College-managed services 

The following are examples of services that do not comply with our security standards and some acceptable alternatives:

Non-Wheaton College ServicesWheaton College Approved Services
Evernote for Institutional Data  Microsoft OneNote 
Personal Google Docs or DropBox for College business  ThunderCloud Storage, powered by Box 
Your cellphone as the only storage for alumni or student contact information Banner, the College's Enterprise Data Management System

It is important not to use unsupported cloud services for grades, budgets, meeting notes, student or alumni contact information, and other private/restricted data. As employees, we have a responsibility to comply with FERPA and GLBA to protect our students, alumni, and other employees.

You are encouraged to use the non-Wheaton services of your choice for your personal business. Faculty who collaborate with scholars outside of the college may, at their own risk, continue to use the service of their choice. Please note that ThunderCloud Storage, powered by Box, is able to provide full collaboration with those both within Wheaton College and outside of the College.

If you have any questions or concerns, please contact the AIT Service desk by email or call 630.752.4357 (HELP).