Wheaton College Color Logo

New and Changing: Updates from AIT

New and Changing Blog RSS Feed http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/rss/ All blog posts. en 60 173975 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/november/vpn-software-update/ <![CDATA[VPN Software Update]]>

VPN Software Update Effective Date: November 20, 2019 GlobalProtect establishes a secure connection to the Wheaton College resources from off-campus. If you work from off-campus, learn more about how to use VPN to securely connect from off-campus here. The College's virtual private network (VPN) software, GlobalProtect, will be updated on February 26th. If you already use GlobalProtect to establish a VPN connection, you will be prompted to update this software the next time you connect. Key Benefits and Features This GlobalProtect (VPN) software update provides: Bug fixes that resolve issues for both Windows and macOS computers Improved security Feature enhancements Impact on College Community If you use GlobalProtect to establish a VPN connection to the campus network, you will be prompted to update this software the next time you connect after November 20, 2019. The update will install automatically after you select "Yes." After this update, you will be able to connect using VPN as before.  If you have any questions, please contact us at ait.service.desk@wheaton.edu or call 630.752.4357 (HELP).]]>
Fri, 15 Nov 2019 11:38:00 GMT
173097 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/november/introducing-duo-security/ <![CDATA[Introducing Duo Security: Two-Factor Authentication]]>

Introducing Duo: Two-Factor Authentication For the past year all faculty and staff have been using a Multi-Factor Authentication (MFA), or "Two-Step Login" solution from Microsoft to help protect our College data.  We are pleased to announce that we will soon be rolling out a new system for this process. Duo Two-Factor Authentication will be deployed early next year.  In order to prepare for that transition, you’ll need to take a few minutes to enroll in Duo.  We will be sending out emails to tell you about the action steps you’ll need to take to enroll.  It is a quick and simple process and we think you’ll be pleased with how user-friendly Duo is! Proposed Time Line:November 14, 2019     Enrollment Period BeginsDecember 13, 2019     Enrollment Period EndsJanuary 7, 2020           Duo Security Enabled and Microsoft Two-Step Login Retired(Dates Subject to Change) Below are some of the frequently asked questions regarding the Duo system. Frequently Asked Questions Why are we switching to Duo? Microsoft MFA can only protect a few of our systems. Duo will be able to protect much more of our sensitive data. Duo Push will make it easier for you to help keep college data safe. Two-factor authentication sounds scary.  Why do we have to use it? We’re already using two-factor authentication here at Wheaton College.  This new system will be very similar to what you are already using, but it should be even simpler!  Yes, using two-factor authentication may take an extra few seconds, but Duo makes this easy by sending a notification to your phone that you just tap to approve.  It greatly increases the security of sensitive college data that could cost the college millions if it were leaked.  The vast majority of security breaches could be prevented by having two-factor authentication in place.  Therefore, we will protecting more of our systems with Duo in the coming months.  What is Duo Mobile? Duo Mobile is a mobile application (app) that you install on your smartphone or tablet to generate passcodes for login or to receive push notifications for easy, one-tap authentication on your mobile device. It works with Duo Security’s two-factor authentication (2FA) service to make your logins more secure. Do I need a smartphone or data plan to use two-factor authentication? No. Having a smartphone makes for an easier and more secure experience with Duo Push. However, it is also possible to enroll a non-smartphone mobile device or landline to receive SMS passcodes or phone calls. What if I don’t want to use my cell phone?  No problem!  The Duo Mobile app is the fastest way to authenticate and will be the best choice for most people, but there are many other options, including sending notifications to your office phone.  Contact the AIT Service Desk to determine which one is right for you. What do I do if I left my cell phone at home?  Contact the AIT Service Desk and they will be able to help you access your data, as needed, for the day.  What should I do if I lost my phone? Please contact the AIT Service Desk immediately at 630-752-4357 or ait.service.desk@wheaton.edu. What is the recommended two-factor authentication method? If you have a smartphone or tablet, we recommend Duo Push, as it is quick, easy-to-use, and secure. You could have Duo call you or send you a passcode via text message, but the Duo Push is certainly the best option.  See an introduction to Duo Security and a demonstration of Duo Push in this short video: https://www.youtube.com/watch?v=_T_sJXnSM98  How much data does a Duo Push request use? Duo Push authentication requests require a minimal amount of data -- less than 2KB per authentication. For example, you would have to authenticate over 500 times in a 30-day period to consume a full megabyte of data.  Also, Duo uses no data when you are connected to WiFi. Can Duo see my password? No. Your password is only verified by your organization and is never sent to Duo. Duo provides only the second factor, using your enrolled device to verify it’s actually you who is logging in. Does using Duo give up control of my smartphone? No. The Duo Mobile app has no access to change settings or remotely wipe your phone. The visibility Duo Mobile requires is to verify the security of your device, such as OS version, device encryption status, screen lock, etc. We use this to help recommend security improvements to your device. You always are in control of whether or not you take action on these recommendations. Does Duo work in other countries?  If I’m traveling outside of the US, do I need Duo?  Please contact the AIT Service Desk before you go on a trip.  We’ll be able to work with you to show you how to use the Duo Mobile Passcode on your cell phone to authenticate so you can still access and protect your data abroad. How can I authenticate if I’m somewhere with no cell signal or WiFi access? It’s easy!  Just use the passcode in the Duo Mobile app.  You can do this when on an airplane, or in a place with unreliable cell service.  See this Duo Knowledge Base article for information on authenticating without cell or internet service: https://help.duo.com/s/article/4449 Why have I stopped receiving push notifications from Duo Mobile? There are several reasons this could be happening. If you can't get a Duo Push, whatever the reason, just enter the 6-digit passcode in the Duo Mobile app.  If the problem persists, please try the following to troubleshoot: Make sure your enrolled device has a cellular network or WiFi connection. Although it shouldn’t be necessary, try to have the Duo Mobile app open when you authenticate. Try these additional push troubleshooting steps: iPhone: https://help.duo.com/s/article/2051 Android: https://help.duo.com/s/article/2050 If the above solutions don’t work, try using another authentication method, such as passcodes provided in the Duo Mobile app. How can I manage the devices I use for Duo? Choose the “My Settings & Devices” link (the self-service portal) at the Duo Prompt and you may: Add additional devices Designate your “default” device that receives authentication requests in addition to your preferred authentication method Deactivate Duo Mobile if you got a new phone but kept your number Change the name of your device (ex. “Personal Cell” or “Work Phone”) Remove a device If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu.]]>
Fri, 01 Nov 2019 10:36:00 GMT
170755 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/september/vpn-update/ <![CDATA[VPN Update]]>

VPN Update Wheaton College provides a Virtual Private Network (VPN) service to protect important data when you are working off-campus.  It also allows you to access resources that are otherwise only available on-campus. On October 2, 2019, when you use the VPN, you will have to choose between a “Wheaton College Only” connection and a “Wheaton College + Internet” connection.  When should you choose “Wheaton College Only”? The “Wheaton College Only” connection is equivalent to what you have been using.  Use it when you are connecting from a network you trust, such as your home network, to resources only available on-campus, such as Banner INB, Cognos, or a specific server.  “Wheaton College Only” will send only Wheaton-bound traffic through our VPN; other traffic will go straight to the Internet. When should you choose “Wheaton College + Internet”? If you are on a public network, however, such as at an airport, hotel, or coffee shop, please use the “Wheaton College + Internet” connection. Also choose this if you are connecting from a foreign country that monitors all of your internet traffic.  “Wheaton College + Internet” will funnel all of your internet traffic through our VPN for maximum security. Do I need to set my preferred gateway for my computer to remember?  Yes!  If you don’t, the VPN will choose for you and it may make a less-than-optimal choice.  See these articles for setting your preferred gateway.  This one is for Windows and this one is for Mac. Should I use VPN for personal entertainment or streaming? No.  Neither of these options is intended for personal entertainment and performance is significantly reduced.  Consequently, they are not an efficient way to livestream, so do not use VPN to stream movies or videos.  Furthermore, if you are connected to “Wheaton College + Internet” and attempt to watch streaming video, you will likely experience slowdowns, as the video traffic (Netflix, Hulu, etc.) will be funneled through the VPN. Do you have more questions?  See our answers.wheaton.edu article or contact the AIT Service Desk at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu.]]>
Tue, 24 Sep 2019 16:15:00 GMT
170751 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/september/proofpoint-phishalarm/ <![CDATA[Proofpoint PhishAlarm will be added to Outlook on October 2]]>

Proofpoint PhishAlarm will be added to Outlook on October 2 In our ongoing effort to improve our defenses against email-borne threats, we are deploying Proofpoint's PhishAlarm function to Outlook on October 2nd. This adds a “Report Phish” button to the Outlook “Home” ribbon which will appear automatically and cannot be removed. The purpose of the add-on is to give you a simple way to report to Proofpoint any suspected phishing scam emails that Proofpoint failed to block which were consequently delivered to your inbox. This triggers a process to re-analyze the message and moves it automatically to your junk folder.  If Proofpoint determines the message is a phishing scam, it will remove the offending message and prevent any future attempts to deliver it to others. To report a suspected phishing scam in Outlook, highlight the message, then click on the “Report Phish” button. Here is what it looks like:   If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu.]]>
Tue, 24 Sep 2019 16:08:00 GMT
168061 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/password-sync-issue-with-new-students/ <![CDATA[Password Sync Issue with New Students]]>

Dear New Students (New Freshmen and New Grad Students), As you start the semester, there has been a password sync issue which occurred between when most of you claimed your accounts mid to early summer, and the start of the semester. This has caused challenges with logging into Schoology, even though you can log into the Wheaton Portal and your My.Wheaton.edu gmail. The fix for this involves logging into accounts.wheaton.edu and syncing the accounts. The instructions are linked here, and Solution 2 is what has worked for those that have contacted the AIT Service Desk. The instructions are also shown below. Issue If a person has been given additional accounts since they last set their password, they won't be able to sign in to their new accounts until they set a password on the new accounts. These instructions can also be used if a person tries to set a password and it fails for some accounts. Set password on new accounts only To sync your existing password, use the sync feature in the Wheaton Account Center. Sign in to http://accounts.wheaton.edu Select the My Accountstab Click the ReSync Passwords icon: Note: If the ReSync Passwords icon does not exist, then the passwords on the accounts may already be in sync.   Choose Active Directory for authentication, and type your password.   Success message    ]]>
Wed, 28 Aug 2019 16:01:00 GMT
168044 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/password-sync-issue-with-freshmen-class/ <![CDATA[Password Sync Issue with New Students]]>

Dear New Students (New Freshmen and New Grad Students), As you start the semester, there has been a password sync issue which occurred between when most of you claimed your accounts mid to early summer, and the start of the semester. This has caused challenges with logging into Schoology, even though you can log into the Wheaton Portal and your My.Wheaton.edu gmail. The fix for this involves logging into accounts.wheaton.edu and syncing the accounts. The instructions are linked here, and Solution 2 is what has worked for those that have contacted the AIT Service Desk. The instructions are also shown below. Issue If a person has been given additional accounts since they last set their password, they won't be able to sign in to their new accounts until they set a password on the new accounts. These instructions can also be used if a person tries to set a password and it fails for some accounts. Set password on new accounts only To sync your existing password, use the sync feature in the Wheaton Account Center. Sign in to http://accounts.wheaton.edu Select the My Accountstab Click the ReSync Passwords icon: Note: If the ReSync Passwords icon does not exist, then the passwords on the accounts may already be in sync.   Choose Active Directory for authentication, and type your password.   Success message    ]]>
Wed, 28 Aug 2019 15:22:00 GMT
164840 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/classroom-upgrades-summer-2019/ <![CDATA[Classroom Upgrades Summer 2019]]>

Which classrooms were updated this summer? Great question!  Summer is the best time to get into the classrooms and perform maintenance and upgrades.  AIT was working on some large projects and some smaller ones.   There’s an astonishing amount of work that goes into each of these projects: faculty are consulted with, plans are drawn up, vendors bid for the opportunity to do the work, purchase orders are written,  workers are supervised, and the end result is an improved classroom experience for our students and faculty.  When we met with you to discuss the needs for the classrooms, here is what we heard: We are grateful for the money that has been provided for the technology refresh cycles in our classrooms.  With the limited resources we have, we did this: Teaching desks are too big and clunky; need to simplify teaching stations Purchased smaller, lighter, height-adjustable teaching desks Need to connect wirelessly to the projector from a wide variety of devices Installed wireless connection platform that works for a variety of devices (learn more about Via Connect Pro here) Need to be more consistent in refresh cycles Similar button panels in all new rooms Need to be able to easily connect faculty laptops Ability to easily connect laptops and external DVD/CD drives with adaptors CD/DVD drives are rarely used, and more faculty are digitizing content and including links in Schoology Installed smaller, less expensive in-room computers with no DVD/CD drives. Contact AIT to learn more about how to digitize media you need for your class.  Desire to preserve the center white board space Installed monitors on each side of the central white board Major renovations, including help from Facilities, was done on five classrooms.  New flat panels were hung, and there are now lighter, smaller, height-adjustable desks for the professors (in response to requests from faculty members.)  We have emailed the faculty who teach in these rooms to share more information about the changes there.  These classrooms with major renovations are the following: BGC 012 BLA 322 MEY 217 MEY 302 MEY 357 Minor renovations which may not be immediately obvious when you walk in the room, were performed on six classrooms.  These technology upgrades will provide higher resolution on the screens, more brightness, and more reliability of the system overall. We have emailed the faculty who teach in these rooms to share more information about the changes there.  These classrooms with minor renovations are the following: ADAMS 207 BLA 124 BLA 339 MEY 021 MEY 111 MEY 129 We upgraded the wireless presentation access in over 40 classrooms so that you can project from any device (Windows, Mac, Surface, iPad, iPhone, or Android) using the new Via Connect Pro.  This replaces the Apple TVs we had, which did not work with all devices.  This upgrade also offers a higher level of reliability.  You can learn more about Via Connect Pro here.  We encourage you to schedule a personal orientation session in your classroom to familiarize yourself with the technology by contacting the AIT Service Desk.  If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 14:55:00 GMT
165473 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/google-docs/ <![CDATA[How to share Google Docs with Faculty]]>

How to share Google Docs with Faculty Did you know that every professor at Wheaton College has a my.wheaton.edu (gmail) account so they can share Google Docs with you?  The faculty and staff email addresses are different than student email addresses (@wheaton.edu instead of @my.wheaton.edu), but you can still share Google Docs with your professors.  Here’s what you do: From your Google Doc, go to the upper right-hand corner and click on the blue “Share” button (circled in red.) Enter your professor’s firstname.lastname@my.wheaton.edu address. Note the “my” in the middle of the email address below, circled in red.  Also, the pen icon, circled in red, indicates that the person you are sharing with can edit your document. Another option would be to create a link to share. 4.  Choose the setting “anyone with the link can edit” and email this link to your professor at firstname.lastname@wheaton.edu. See screenshot below with the red arrows pointing to the correct settings. Learn more sharing Google Docs here. If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 13:54:00 GMT
164721 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/returning-student-checklist/ <![CDATA[Returning Student Checklist]]>

How to break the Wheaton College Wi-Fi Wheaton College provides a super-fast wireless network across campus to support our students.  Items like wireless routers and mobile hotspots compromise the Wheaton College network.  For the sake of your new roommates, classmates, and friends, it is best to leave those items at home.  When you add these devices to the college network it blocks other students from getting on to the network, making many students sad.  To ensure all students have the best possible network experience, keep problem-causing devices at home.  Having the wireless network running at speed is best for everyone!  Click here to learn more about what you should know about technology before you come to campus.  If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:55:00 GMT
164719 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/new-student-checklist/ <![CDATA[How to break the Wheaton College Wi-Fi ]]>

How to break the Wheaton College Wi-Fi  Wheaton College provides a super-fast wireless network across campus to support our students.  Items like wireless routers and mobile hotspots compromise the Wheaton College network.  For the sake of your new roommates, classmates, and friends, it is best to leave those items at home.  When you add these devices to the college network it blocks other students from getting on to the network, making many students sad.  To ensure all students have the best possible network experience, keep problem-causing devices at home.  Having the wireless network running at speed is best for everyone!  Click here to learn more about what you should know about technology before you come to campus.  If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:46:00 GMT
164715 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/student-on-tap/ <![CDATA[Student on Tap]]>

Want a Wheaton app?  Set up Student on Tap! In partnership with Student Government we have developed Student on Tap, quick way for students to access the information they are most interested in with one simple click. Key Benefits We have created an “app-like” experience for undergraduate students to use on their mobile devices. Student Government prioritized the five things students wish to most quickly access: Daily menu from Bon Appetit Calendar of campus events Undergraduate chapel schedule Map of Wheaton College campus Who’s Who Impact on College Community Undergrad students logging in to portal.wheaton.edu will see the new Student on Tap interface from their computer or mobile device.  But don’t worry!  All the other things students need to access are still there!  Simply go up to the blue hamburger icon at the top left of the screen which will open the full Wheaton Portal experience.  When using a mobile device to access Student on Tap, your screen will look like this: To easily add Student on Tap (aka the “Wheaton App”) to your mobile device, see the instructions to add Student on Tap to your iOS device or to your Android device.   If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu.]]>
Wed, 07 Aug 2019 10:37:00 GMT
164712 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/microsoft-office-365-for-free/ <![CDATA[Microsoft Office 365 for Free]]>

Microsoft Office 365 for Free One of the perks of working in higher education is that you are able to install the Microsoft Office 365 Suite for free.  This applies not only to your work device but also to your personal devices.  Feel free to take advantage of this offer!  If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:33:00 GMT
164701 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/hyland-onbase-launch/ <![CDATA[Hyland OnBase Launch]]>

OnBase Launch After an extended preparation time, we have successfully transitioned from Perceptive Content to Hyland OnBase!  When Hyland purchased Perceptive Content a few years ago, we needed to make a platform change.  We are looking forward to leveraging additional features in the new platform in the coming months, such as online form integration with Banner.  Stay tuned!  Many thanks to Sandy Nielsen, Vinod Malachi, and Craig Williams, in addition to the many representatives from various departments across campus, who spent hours cleaning up, testing, launching, and so on.  We couldn’t have done it without you!  OnBase is now our new College platform for document workflow.  Learn more about it here. If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:28:00 GMT
164689 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/ait-awards/ <![CDATA[AIT Awards]]>

An award-winning AIT Department! June was a busy month for AIT!  We hosted the Council for Christian Colleges and Universities Commission on Technology (CCCU COT) Conference here on the Wheaton College campus June 4-6.  About a hundred people from IT departments in Christian colleges around the country (and the world) joined us for a few days of learning and fellowship.  During the conference some awards were handed out—and the Innovative IT Team Award went to the Academic and Scholarly Technology (AST) team at Wheaton College! That same week, Wendy Woodward, Chief Information and Campus Services Officer, was awarded the CIO+ award by SIM Chicago!  The entire AIT team is thrilled to be able to support you all as we work together for Christ and His Kingdom.  If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:22:00 GMT
164685 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/technology-enabled-teaching/ <![CDATA[Technology-Enabled Teaching]]>

Benefits of Technology-Enabled Teaching (a faculty member’s perspective) Hannah Stolze, Associate Professor of Marketing and Supply Chain Management in the Business and Economics department shares her view on the importance of incorporating technology into the classroom: “Classroom technology enables the modern business classroom to achieve the goals of a liberal arts education. Building knowledge is no longer limited to readings and classroom lectures and discussion. Technology-enabled teaching extends learning more effectively outside the classroom to engage students before they enter a class session to be prepared to actively participate in critical thinking and problem solving with technological mediums they are comfortable using. We often limit IT to information technology when we should be thinking of it in terms of ICT, information and communications technologies. Integrated classrooms like BGC 134 allow faculty to walk into the classroom with more than a piece of chalk (or more likely a dry-erase marker) and with higher expectations of student engagement. Students walk into class with a basic understanding of content through readings, online video talks, and online quizzes. Class time can then be utilized to delve deeper into the context to solve problems by researching corporate information and data online, generating probable solutions and creating presentations on the spot that students will then present and articulate utilizing their own technology platform in the classroom.” If you’d like to explore the technology options available here at Wheaton College, contact Steven Park.  We would love to work with you to think about how to incorporate technology into your classroom experience.  If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:19:00 GMT
164682 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/wheaton-on-tap/ <![CDATA[Wheaton on Tap]]>

Wheaton on Tap Want easy access to everything on the Wheaton Portal from your mobile device?  You can add the Wheaton Portal as an “app” on your mobile devices so that you can reach places like BannerWeb, the Bon Appetit menu, and Schoology with as few clicks as possible!  Check out these instructions to learn how to get Wheaton on Tap set up. If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:14:00 GMT
164680 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/calendly/ <![CDATA[Calendly]]>

What's the simplest way for students to sign up for your office hours? Are you looking for a free and simple way for students to sign up to meet with you during your office hours?  We recommend Calendly!  This free service gives students the opportunity to find a time that works for them to meet with you during your scheduled office hours.  The system automatically notifies both you and the student when he/she has signed up, and the notice goes straight to your Outlook calendar (faculty) and my.wheaton account (students.)  This is a great way for students to sign up for a time without having to trek over to your office to check a list on your door.  It also electronically notifies both parties in the event of a cancellation or schedule change.  Student Government representatives respectfully encourage faculty to consider using this automated tool. “I find it so much better than going back and forth with email or a sign-up sheet on my door. Students can easily see when I am available,” commented Dr. Terry Huttenlock.  Sophomore Allie Lovell says, “Using Calendly to schedule office hours with my professor is so simple! Calendly is well-organized and straightforward to use. I especially appreciate how it sends me email reminders about meetings I have coming up.” You can set up Calendly for yourself today by following these simple steps. If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu.   ]]>
Wed, 07 Aug 2019 10:10:00 GMT
164678 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/academic-technology-grant-2019/ <![CDATA[Academic Technology Grant 2019]]>

Academic Technology Grant 2019 Each year AIT sponsors an Academic Technology Grant for faculty who are looking to add cutting-edge technology to their scholarship.  Have you recently read about a new technology other schools are using?  Are you wanting to start up a group of faculty members interested in incorporating Virtual Reality into their classes?  This is the place to start! The deadline to submit a proposal is October 15, 2019.  Feel free to reach out to Steven Park if you’re looking for ideas for creative ways to use a technology grant.  Check out this page for more information about the grant. If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:06:00 GMT
164675 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/introducing-thundercloud-learning/ <![CDATA[Introducing ThunderCloud Learning]]>

ThunderCloud Training becomes ThunderCloud Learning Wheaton College is pleased to be able to offer all faculty, staff and students a free subscription to an amazing assortment of videos from LinkedIn Learning!  Formerly known as Lynda.com, this massive library has thousands of videos on a wide variety of topics—everything from how to write a great resume to tips and tricks for using Excel or PhotoShop.  Simply log in with your Wheaton College UserID and password and take some time to explore all the options.  We’re also rebranding ThunderCloud Training to be ThunderCloud Learning—to better demonstrate that there is more to LinkedIn Learning than simply how-to training videos.  There’s a lot to learn! If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 10:02:00 GMT
164673 http://www.wheaton.edu/academics/services/academic-and-institutional-technology/about-us/new-and-changing/archive/2019/august/introducing-proofpoint/ <![CDATA[Introducing Proofpoint]]>

Introducing Proofpoint Every day more and more cyberattacks are heading toward our campus.  As AIT strives strive to improve security we have chosen Proofpoint as our new technology to help protect against specific threats that are distributed via email, including phishing and targeted attacks.  These threats originate from malicious web sites which are triggered when users click on links (URLs) in email messages.  Messages containing these links often look legitimate, even to the discerning eye.  This technology protects you and Wheaton College’s assets by blocking access to malicious URLs.  Per our required annual cybersecurity training, it is still imperative that users continue to carefully choose what they click on. You can read more about Proofpoint here.   If the link is safe, you will see no difference.  If it is malicious, you will see a notification in your browser like the following: This notification shows the URL was malicious, and the technology successfully protected you. In addition, malicious or suspicious emails will now be “caught” by Proofpoint and put into a Quarantine.  When this happens, you will get an email from Proofpoint once a day alerting you to check the emails in your quarantine.  You’ll have the opportunity to review them to confirm that the emails are, indeed, malicious.  The system will “learn” over time as you help it know whether it has caught any false positives.  You will receive more information about Proofpoint before it is rolled out to you.  If you have any questions or concerns, please contact Academic and Institutional Technology at 630.752.4357 (HELP) or by email at ait.service.desk@wheaton.edu. ]]>
Wed, 07 Aug 2019 09:54:00 GMT