Wheaton logo 2020 color version also for mobile

Live Event Support

Live Event Support

An icon of a stage light Sound, lights, projection, recording, and more for Wheaton College events.


How do I schedule staff to service my event?

When you reserve a room for your event using our campus' scheduling system, you will see two options to request event support.

  1. A/V - Equipment Setup Only: No Staff | AIT will set up some simple equipment prior to your event.
  2. A/V - Equipment & Staff Support | AIT will fully plan, setup, and run your event’s audio, video, and lighting needs. 

Will my department need to pay for services?

If you choose option 1 above, we charge a delivery and setup fee. If you choose option 2 above, we charge per person per hour for on-site staff at your event, including setup, teardown, video editing, and other production work. The event producer assigned to your event will work with you to estimate costs ahead of time.

Can I operate portable or installed equipment myself without staff assistance?

Some event venues, such as Barrows Auditorium or Coray Alumni Gymnasium, as well as many classrooms, have presentation and sound capabilities you can use yourself. Use our campus' scheduling system to find out more about your venue's capabilities. 

If you know how to set up and operate it, you can also bring equipment from Equipment Checkout into a space that doesn't have what you need installed already.