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Payment Notices and Reminders

Here you can find information the payment methods, fees associated with payments, information on the bill payment gateway, and some important reminders.

Payment Methods

Effective March 17, 2019, cash will no longer be accepted for paying student account balances. Accepted forms of payment are:

1) Online Electronic Check (ACH) from a checking or savings account. This is a free service.

2) Online using a credit or debit card. There is a non-refundable bank service charge of 2.85% per transaction.

3) Paper Check (free).

4) Bank wire (bank fees apply). Wire information is available by contacting Student Financial Services at 630.752.5700.

If you do provide a check as a payment, you authorize us either to use information from your check to make a one-time electronic funds transfer from your account or to process the payment as a check transaction. When we use information from your check to make an electronic funds transfer, funds may be withdrawn from your account as soon as the same day as your check is received, and you will not receive your check back from your financial institution.


If a payment that is made to the student account is returned by the bank for any reason, the student will be assessed a return payment fee of $35.

A one-time $75.00 penalty will be charged if the account balance is not paid by the first Wednesday of the current semester. Late fees of 1.5% per month will then be assessed on any past-due balance.

Student Billing and Payment Gateway

Student accounts are maintained through an online bill payment gateway. Payment options available include ACH (free option) and debit/credit cards (a 2.75% service charge will be added onto the payment amount).

Our online billing and payment gateway will be providing electronic statements and bills. Students will be informed via email that the bill is ready to view and the will be instructed to login into their portal and see it. The student is responsible for viewing and paying the student account e-bill by the scheduled due date. Failure to review the e-bill does not constitute a valid reason for not paying the bill on time. Parents, your student will need to make you an authorized user so that you can see the bill.

Warnings and Reminders

Failure to complete all paperwork required by the Student Financial Services Office can delay the release of funds, resulting in late charges being assessed and the inability to register for future semesters.

If a student is receiving an outside scholarship, it is his/her responsibility to inform the scholarship organization of the payment due date. If a scholarship is not received by the due date, the student is responsible for payment.

Students with unpaid accounts are not permitted to re-enroll or receive diplomas or transcripts, until their balance is paid in full. If the balance is not paid, additional late fees and interest will accrue. Furthermore, the balance will be subject to a collection agency in which the student will be responsible for the student account balance, interest, late fees and collection fees. Finally, the balance will be subject to credit bureau reporting. See Wheaton College Catalog for details.