Billy Graham Center
Archives
SOURCES OF HELP AND ADVICE FOR YOUR CHURCH OR SYNAGOGUE ARCHIVES
The resources listed here , most of which are intended specifically for volunteer archivists, are intended to be of assistance to those involved in the difficult and important task of preserving their congregation's history. This is a task that involves not just saving bits of papers, film, and tape but also and especially making the archives a living and useful resource for the members of the faith community.
Note: As far as we know, availability information listed below is accurate, but contact the distributor listed for each item for completely up-to-date information. Do not order materials until you have talked with the distributor.
Table of Contents
Publications
Active Records Management: Guidelines for Synods and Congregations of the Evangelical Lutheran Church in America. Office of the Secretary, Evangelical Lutheran Church in America, 1996. Some of the information in this manual would only pertain to churches of the ELCA, but there is a great deal that is helpful and instructive for any church archivist. It is particularly helpful in defining the different types of documents that can be found in a church. For information, contact the Office of the Secretary, Evangelical Lutheran Church in America, 8765 West Higgins Road, Chicago, IL 60631-4198; (800) 638-3522, ext. 2809. Click
to go to the web site for the Archives of the ELCA.Archives and Record Keeping: A How-to Guide for Congregations and Conferences. Published by the United Church of Canada, 2005. Print copies can be ordered from the Church for $8 through http://www.united-church.ca/archives/resources/home.shtm
Bentley, Eljee. Manual for Developing a Baptist Archives Published by the Commission on Baptist Heritage of the Baptist World Alliance, 6733 Curran Street, McLean, VA 22101-6005, USA, Bergeron, Jeanette. The manual was written in 1990 and made available on the web in 2001.
Bergeron, Jeanette. Manual for South Carolina religious archives and recordkeeping. State Historical Records Survey Board, July 1999. For copies of this publication, contact Jeanette Bergeron, James R. Crumley Jr. Archives, Lutheran Theological Southern Seminary, 4201 N. Main St., Columbia, SC 29203, 803-786-5150 x234, e-mail: archives@ltss.edu
Brunner, Mark. Ten Steps In Building A Church Archives. 1997. "Brunner, the Archives Chairman at Grace evangelical Lutheran Church in Milwaukee, provides ten practical guidelines for churches to build their own archives.
Church archives articles . These are avaialable online from the Southern Baptist Historical Library and Archives. "These articles are offered to anyone interested in church archives and records. We hope they will be useful to those concerned with preserving local church records and historical materials." The Society is located in The Southern Baptist Convention Building, 901 Commerce St., #400, Nashville, TN 37203-3630, 615-244-0344.
Duffy, Mark J. Bibliography of Archival Resources for Parish and Diocesan Historians
---. Records Management for Congregations: Common Business and Financial Records. Domestic and Foreign Mission Society of the protestant Episcopal Church in the USa, 1995.
Guidelines for Managing Records of the Local Church and the Annual Conference, 2005-2008. A publication of the General Commission on Archives and History of the United Methodist Church and intended for Methodist churches, but with some information that would be helpful for any church archives. Available from the Commission.
Guidelines for Managing Records of the Local Church and of the Annual Conference. Intended for use by congregations and conference sof the United Methodist Church.
Haury, David A. Heritage Preservation: A Resource Book for Congregations Historical Committee of the General Conference of the Mennonite Church and the Historical Commission of the General Conference of Mennonite Brethren Church, 1993. A very useful handbook for congregations on the nuts an bolts of what and how to preserve. This book is also online at: http://www.mbhistory.org/preservation.en.html
A Heritage at Risk/The Proceedings of the Evangelical Archives Conference, July 13-15, 1988. Billy Graham Center, 1988. Includes a section on minimum standards that contains useful information for a church archivist. Document is on the web. Click on title to go to it.
Ling, Evelyn. Archives in the Church or Synagogue Library. Church and Synagogue Library Association, 2nd Ed. Rev. 1996. Available from the Church and Synagogue Library Association, 2920 SW Dolph Ct., Ste. 3A, Portland OR 97219-3962, 503-244-6919 or (800) 542-2752.
Manual for Annual Conference Commissions on Archives and History, 2005-2008. Intended for use by the Annual Conferences of the United Methodist Church.
A Manual for Small Archives. Association of British Columbia Archivists, 1994 and revised in 1998. A valuable introduction to archival work.
Maser, Frederick E. How To Write A Local Church History. A pamphlet of the General Commission on Archives and History of the United Methodist Church. Available from the Commission.
McKee, Wilma. Heritage Celebrations: A Guide to Celebrating the History of Your Church. 1993. A a practical handbook for planning and documenting significant events in the life of the local congregation. The book is available through the Mennonite Church USA Historical Committee Store at: http://www.mcusa-archives.org/store.htm
Memory Work: A Guide for ELCA Congregational Archives and History Available online. "This booklet of archival resources for congregations is produced as a service to parishes by the Evangelical Lutheran Church in America Region 3 Archives. The nine synods of ELCA Region 3 support the work of the archives. The important historical records of the nine synods and their predecessor bodies, dating to the 1840s, are stored and made available for use at Luther Seminary, St. Paul, Minnesota."
Pontifical Commission for the Cultural Heritage of the Church The Pastoral Function of Church Archives. A February 2, 1997 statement by the Roman Catholic Church on the importance of church archives and a suggested plan of action for preserving them on a diocesan level. Much of the booklet is of course intended for the organization of a Catholic congregation, but there is also much that is generally applicable and useful. Note: Print copies of the paper in various languages are avaialalbe, but the online version is only in Italian.
Preserving Church Records. Presbyterian Church in America, n.d. This brochure and other material intended for the church archivist and the church historian. Available from the Historical Center of the Presbyterian Church in America, 12330 Conway Road, St. Louis, MO 63141, (314) 469-9077.
Preserving Your Church Archives: Workshop 2000. Transcript of a workshop held by members of the staff of the Archives of the Billy Graham Center for local volunteer church archives.
Proffitt, Kevin. Starting from Scratch: Creating the Synagogue Archives. The American Jewish Archives, 1994. A very useful handbook, applicable to churches as well as synagogues. Contains sections on Authorization and Support, Collecting Policy and Appraisal, Physical Facilities and Supplies, Organization and Procedures, Preservation and Conservation. Available from the Association of Jewish Libraries.
Records and Archives Management for Presbyteries produced by the Archives of the Presbyterian Church of Aotearoa New Zealand.
Records Management Manual for Congregations: A Records Management Manual for Finance and Administration Contact the Archives of the Episcopal Church, USA
Reformed Church in America Archival Policies
Ritchie, Donald A. Doing Oral History. 2nd Edition. Oxford University Press. An excellent basic manual that covers all aspects of oral history. Available from the Society of American Archivists,
Ritzenthaler, Mary Lynn. Preserving Archives and Manuscripts. SAA, 1993. Basic information on the best way of preserving different types of archival material. Available from the Society of American Archivists, 527 S. Wells, 5th Floor, Chicago, IL 60607, , (312) 922-0140, Fax: (312) 347-1452, e-mail: info@archivists.org
Service Bulletins. The Concordia Historical Institute, the official archives of the Lutheran Church-Missouri Synod, has published over sixty brief pamphlets that deal with various aspects of historical preservation. Many of these are specifically intended for church archivists seeking guidance on what to collect and how to preserve it. A complete list of the bulletin can be gotten by clicking here or by writing to: Concordia Historical Institute, 801 DeMun Avenue, St. Louis, MO 63105, (314) 505-7900
*Smalley, Martha Lund and Seton, Rosemary, comp. Rescuing the Memory of Our Peoples/ Archives Manual. International Association for Mission Studies, 2003. This manual was intended to serve as a basic source for any Chrsitian insitituion (particularly denominations) anywhere in the world that was starting or maintaining an archivial program. Paper copies can be ordered, at a cost of $US10 for printing and mailing, from the Overseas Ministry Study Center, 490 Prospect Street, new Haven, CT 06511. This manual grew out of the 2002 Rescuing the Memroy of Our Peoples conference in Rome. The website for the conference is at: http://www.missionstudies.org/rescue/rome_2002.htm
Smalley, Martha Lund. An Archival Primer. New Haven, CT: Yale Divinity School Library, 1993. Intended as a manual for a professional archival repository, rather than a church archives staffed by volunteers, but much of the information is applicable. Available from The Archives, Yale Divinity School Library, 409 Prospect Street, New Haven, CT 06511, 203-432-5301.
Stordahl, Beth. Guidelines for Local Covenant Church Archives and Photograph Preservation Guidelines prepared for the Evangelical Covenant Church in 1987, updated in 2000.
Telling Their Stories: The History of Women in the Local Church-A Resource Packet. General Commission on Archives and History of the United Methodist Church, 1991. Packet of information on how to recover and celebrate the history of women in the church. Suggestions for programs, special events, and research projects are included. Timelines, recommended reading, and quotations/passages from women are included. Available from The General Commission on Archives and History, P.O. Box 127, Madison, NJ 07940, 973-408-3189.
To Remember and Celebrate: Worship Resources for Heritage Event. The General Commission on Archives and History of the United Methodist Church. Intended to help a church plan a historical event, such as a church's anniversary, Heritage Sunday, or building dedications or other events. Information on how to plan, publicize, and fund a celebration is included. Other parts of this packet include ideas for events, quotations from Methodist forefathers and foremothers, and a resource directory to general information sources in the Methodist Church and church wide agencies. Available from The General Commission on Archives and History of the United Methodist Church, P.O. Box 127, Madison, NJ 07940, 973-408-3189.
Wind, James. Constructing Your Congregation's Story. Minneapolis, Augsburg Fortress Press, 1993. Booklet intended for people who are writing the history of their congregation. Much of the information will also be useful to a church archivist.
--------. Places of Worship: Exploring Their History. Nashville: American Association for State and Local History, 1990. Originally available from the American Association for State and Local History, 172 Second Avenue, Suite 202, Nashville, TN 37201, (615) 255-2971, E-mail: aaslh@nashville.net Now available from AltaMira Press.
Wittman, Elisabeth, ed. Brief Guide for Archives of Congregations of the ELCA. Chicago: Evangelical Lutheran Church of America, n.d.
Yakel, Elizabeth. Starting an Archives. SAA and Scarecrow Press, Inc., 1994. An excellent manual for any organization (including a church) which is thinking about starting an archives. Helps you ask the important questions and gets you started in the right direction. Available from the Society of American Archivists
Back to Table of Contents
Audio Tapes
Preserving Your Church Archives: Workshop 1996. Four tapes, with handouts. Recording of the workshop held by members of the staff of the Archives of the Billy Graham Center for local volunteer church archives. Available for $20 (make out checks to: Archives of the Billy Graham Center) from: Archives of the Billy Graham Center, Wheaton College, Wheaton, Illinois, 60187, (630) 752-5910, E-mail:A transcript a February, 2000 presentation of this same workshop is avaialable on the web. Click
to go to it.Back to Table of Contents
Organizations
American Association for State and Local History
172 Second Avenue, Suite 202
Nashville, TN 37201
(615) 255-2971
The Church and Synagogue Library Association
P.O. Box 19357
Portland, OR 97280-0357
Phone: (503) 244-6919 or (800) 452-2752 (LIB-CSLA)
Fax: (503) 977-3734 Web page: http://www.worldaccessnet.com/~csla/
Evangelical Church Library Association
P. O. Box 353
Glen Ellyn, Illinois 60138
Phone: 630-681-7591
fax: 630-681-7592
E-mail: eclalib@aol.com
Society of American Archivists
527 S. Wells, 5th floor
Chicago, IL 60607
(312) 922-0140
E-mail: info@archivists.org
Web page: http://www.archivists.org
The URL http://www.wheaton.edu/bgc/archives/nonwarch.html includes links to many denominational archives.
Back to Table of Contents
Archival Supplies
Sources of Conservation/Preservation Products and Supplies
Gaylord Bros.
PO Box 4901
Syracuse, NY 13221
1-800-448-6160(orders)
www.gaylord.com
The Hollinger Corporation
P. O. Box 8360
Fredericksburg, VA 11404
(703) 898-7300
(800) 634-0491 (orders)
Light Impressions
439 Monroe Avenue
Rochester, NY 14607-3717
(800) 828-6216 (orders)
Metal Edge West, Inc.
6340 Bandini Avenue
Commerce, CA 90040
(800) 862-2228
University Products
517 Main Street,
P.O. Box 101
Holyoke, MA 01041-0101
(800) 628-1912 (orders)
Back to Table of Contents
Web Sites
Links to several denominational archives can be found at this portion of the Billy Graham Center website: http://www.wheaton.edu/bgc/archives/nonwarch.html
Other web sites of interest are:
Archives and Record Keeping: A How-to Guide for Congregations and Conferences. Published by the United Church of Canada, 2005.
Brunner, Mark. Ten Steps In Building A Church Archives. 1997. "Brunner, the Archives Chairman at Grace evangelical Lutheran Church in Milwaukee, provides ten practical guidelines for churches to build their own archives.
CSCA Church History and Archives Preservation Resource Page A very rich page, created by Michael Nai Chiu Poon primarily for church Archives in Malysai and Singapore, but containing much helpful information on program analysis, oral history, etc. and many useful links.
Check List for Church Archives and Records Committees, prepared by the United Church of Canada
Brief Guide for Archives of Congregations (Lutheran)
Doing Oral History
"How to Start a Church Archives"
Manual for Developing a Baptist Archives
Memory Work: A Guide for ELCA Congregational Archives and History
The problem of conservation in small libraries and a practical solution
Southern Baptist Historical Society/Church Archives Articles
Selected Sources on Church History/Archives, Oral History, and Church Libraries for Churches and Friends Meetings
Technical tips - care of books, documents, and photographs
Tips on creating an archival scrapbook or photo album
Tips on Preserving Scrapbooks