Policies and Procedures


  • Currently, Wheaton College accepts checks, cash and wire transfers for payment. Post-dated checks cannot be accepted. Wire information is available by contacting the Student Accounts Office.
  • Starting in July 2016, Student Accounts will have a new online and bill payment gateway.  New payment options will be available:  ACH (free option), debit/credit cards (a 2.75% service charge will be added onto the payment amount)  
  • If you choose to make payments in person please note that we will only be accepting cash or check.  ACH and credit card payments will only be available to be made online.
  • If you do provide a check as a payment, you authorize us either to use information from your check to make a one-time electronic funds transfer from your account or to process the payment as a check transaction.  When we use information from your check to make an electronic funds transfer, funds may be withdrawn from your account as soon as the same day as your check is received, and you will not receive your check back from your financial institution.
  • Returned payments:  If a payment that is made to the student account is returned by the bank for any reason, the student will be assessed a return payment fee of $35.00.
  • A one-time $75.00 penalty will be charged if the account balance is not paid by the first Wednesday of the current semester. Late fees of 1.5% per month will then be assessed on any past-due balance.
  • Failure to complete all paperwork required by the Financial Aid Office can delay the release of funds, resulting in late charges being assessed and the inability to register for future semesters.
  • If a student is receiving an outside scholarship, it is his/her responsibility to inform the scholarship organization of the payment due date. If a scholarship is not received by the due date, the student is responsible for payment.
  • Students with unpaid accounts are not permitted to re-enroll or receive diplomas or transcripts, until their balance is paid in full.  If the balance is not paid, additional late fees and interest will acrrue.  Furthermore, the balance will be subject to a collection agency in which the student will be responsible for the student account balance, interest, late fees and collection fees.  Finally, the balance will be subject to credit bureau reporting.  See Wheaton College Catalog for details.
  • In July 2016, Student Accounts will no longer be sending out paper bills or statements.  Our new online payment and bill gateway will be providing electronic statement and bills.  Students will be informed via email that the bill is ready to view and the will be instructed to login into their portal and see it.  Parents, your student will need to make you an authorized user so that you can see the bill. 
  • As of July 2016, Student Accounts official method of billing will be electronic.  The student is responsible for viewing and paying the student account e-bill by the scheduled due date.  Failure to review the e-bill does not constitute a valid reason for not paying the bill on time. 
  • Effective July 2016, Student Accounts will no longer be cashing checks for faculty, staff or students.  Cash Advances of $100 and below will no longer be available.  If your department is interested in getting petty cash, contact the Accounting Department after July 1, 2016.

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