Policies and Procedures


  • Wheaton College accepts checks, cash and wire transfers for payment. Starting in July 2016, Student Accounts will have a new online and bill payment center.  New payment options are available:  ACH (free option), debit/credit cards (a 2.75% service charge will be added onto the payment amount)  Post-dated checks cannot be accepted. Wire information is available by contacting the Student Accounts Office.
  • A one-time $75.00 penalty will be charged if the account balance is not paid by the first Wednesday of the current semester. Late fees of 1.5% per month will then be assessed on any past-due balance.
  • Failure to complete all paperwork required by the Financial Aid Office can delay the release of funds, resulting in late charges being assessed and the inability to register for future semesters.
  • If a student is receiving an outside scholarship, it is his/her responsibility to inform the scholarship organization of the payment due date. If a scholarship is not received by the due date, the student is responsible for payment.
  • Students with unpaid accounts are not permitted to re-enroll or receive diplomas or transcripts. Additionally, these past-due accounts will be assigned to an outside billing service 60 days after enrollment ceases and are subject to credit bureau reporting. Accounts that are assigned will be responsible for principle, interest, late charges and collection costs. For complete detail of the Wheaton College Student Accounts policies refer to the Wheaton College Catalog.
  • In July 2016, Student Accounts will no longer be sending out paper bills or statements.  Our new online payment and bill center will be providing electronic statement and bills.  Students will be informed via email that the bill is ready to view and the will be instructed to login into their portal and see it.  Parents, your student will need to make you an authorized user so that you can see the bill. 
  • Effective July 2016, Student Accounts will no longer be cashing checks for faculty, staff or students.  Cash Advances of $100 and below will no longer be available. 

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