Policies and Procedures


To check or edit your registration, you may log in through the Registration Portal > Log In >View Itineraries.


The Beehive is our camp store that offers a variety of items such as snacks, clothes, basic personal supplies, cards and stamps, souvenirs and more on a pre-paid account basis. We recommend $30 per week of camp to be deposited into your camper’s account. Wilderness program participants may want to consider less. This money is also used for crafts your child may make in the craft shop, and for any fines that may accrue. You may add money to or review your Beehive account at anytime through the Registration Portal > Log In >View Itineraries. 

Unused balances will be refunded to parents in September. Please indicate your Beehive deposit amount on your registration form, and it will be added to your bill. At the end of the session, balances under $10 will not be refunded, but will be deposited into our camper scholarship fund.

Payment Policy

A $150 deposit payment is required to complete your registration. After you register and pay your deposit you will receive an e-mail confirmation. Final payment is due in full by May 15th. You cannot register for new HoneyRock programs if your account carries an unpaid balance.


Once you have received confirmation of registration, your deposit is non-refundable. It is our expectation that campers who attend camp stay for the duration of their program.

Roommate Requests

We do our best to honor all roommate requests, but cannot guarantee them. Roommate requests are strictly limited to a chain of three friends, with no more than a one year grade separation. To be considered, requests must be received no later than two weeks prior to the start of the camp session. To request a roommate, log in through the Registration Portal > Log In >View Itineraries.

Waiting List

Programs at HoneyRock fill fast, so it is important that you register early. If you register for a full program or session and cannot move to an open one, you will be put on a waiting list. As spots become available, we will fill them from the waiting list on a first-come, first-served basis. At anytime, you may check your camper’s registration via the Registration Portal. After logging in, click on View Itineraries. From here you can check on a variety of things, including your camper’s current position on the waiting list.


Honey Rock provides free bus transportation from several locations to HoneyRock for your convenience. A $75 charge will be applied to campers traveling from St. Louis, MO. Our pick-up and drop-off options vary, so please open the Preparing for Camp link and refer to the Transportation section for detailed information. Except for airport shuttle service, a $75 fee is charged for all bus transportation from HoneyRock. 

HoneyRock will offer a pick-up in St. Louis, MO on June 20 and June 27. A $75 fee applies to anyone riding the bus from St. Louis. There will be no return trip to St. Louis. We encourage all parents to attend Family Day and pick up their children at the end of the camp session. If your child is flying to/from camp please contact the airline for restrictions or additional fees.

Behavior Covenant

To ensure a safe and positive learning environment for every camper, HoneyRock has instituted a behavior covenant that must be read and signed by each camper and his or her parents or guardian. This document is included within your online registration.

Food Policy and Procedures

HoneyRock is committed to giving each camper a safe and healthy experience. The dietary needs of any HoneyRock camper should not take away from that experience. Before your child attends camp and during their camp session we ask that you as a parent and your child partner with our counseling, kitchen and health services staff to establish a circle of protection when it comes to food allergies and special dietary needs. For this circle of protection to be successful every partner, parent, child and HR staff have specific roles and responsibilities that must be followed.

This document will outline those specific roles and responsibilities.

If you have any questions regarding this information or would like to discuss the specific needs of your child please feel free to contact our staff.

Parent Responsibilities
You should clearly describe your camper’s food allergy or special dietary need on his/her medical form. Include a list of foods to which your camper is allergic, and the specific symptoms he/she typically experiences during an allergic reaction.

Parents are also encouraged to contact our Hospitality Manager directly with any questions or concerns.
Call Dell Ledbetter 715-479-7474 ext. 216 or email at dell.ledbetter@wheaton.edu

Be sure your child knows his/her food allergies or special diet, the symptoms and signs of a possible allergic reaction, as well as what to do if they experience any reaction, no matter how small.

Educate your camper regarding the self-management responsibilities of his/her food allergy or special diet.

Things your camper should know and do.

  • Know safe and unsafe foods for his/her diet.
  • Have strategies for avoiding exposure to unsafe foods.
  • Recognize symptoms of allergic reactions.
  • Never eat anything if they are unsure of the ingredients.
  • Never share food with others.
  • Ask a counselor or food service staff member if they are unsure about what is safe to eat.
  • Know how and when to tell an adult about a possible allergic response.
  • Know how to read a food label, especially those at the Beehive.

Camper Responsibilities 
Your camper should understand that meals are served family style, but he/she must come up to the serving window to obtain his/her option to reduce the risk of cross-contamination and to find out from the kitchen staff what is safe to eat at the table and what is not. Never assume or think you know what ingredients are in an item. If you are unsure always ask a kitchen staff member.

The Camper should:

- Thoroughly wash his or her hands before and after meals.
- NEVER trade food with other campers.
- NEVER eat anything with unknown ingredients.
- Read every label and/or check with a counselor when purchasing food at the Beehive.
- Seek help from his/her counselor or staff member if there is a reaction, even if it is mild.

Kitchen Staff Responsibilities
We ensure that all kitchen staff members are trained in food handling safety to avoid cross-contamination. The kitchen will obtain a list of students with food allergies or special diets from the health center staff and maintain knowledge of which food products contain allergens.

During meals that are outside of the dining hall (Wrangler Breakfast, Smores, Overnight camping trips, etc.) the following precautions are followed:

  • Emergency medications and authorizations accompany the camper and/or counselor.
  • The trip kitchen supervisor receives a special diet/food allergy list from the health services staff, packs options for campers with special dietary needs and takes special precautions to avoid cross contamination.
  • The counselor has access to information regarding their camper and his/her food allergy or special diet.
  • The counselor has the ability to call/contact emergency assistance.
  • During outside of the dining hall meals campers are expected to use the same precautions they use inside the dining hall.
  • They should always ask their counselor about ingredients and never eat anything if they are unsure about what is in it.
  • They should never share food with others.

Food Service Procedures and Alternatives
Meals in the HoneyRock dining hall are served family style. A full salad bar is provided at lunch and dinner as an additional option for campers with food allergies and/or special diets during the summer months. All special diet alternatives will be located at the serving window during meals

During camper sessions the following options are available everyday to meet the needs of campers with food allergies and special diets:

  • Regular Soy Milk
  • *Gluten free bread/buns
  • Vegetarian Option
  • Full Salad Bar during lunch and dinner
  • Fruit basket containing apples, oranges, and bananas, available any time

During ALL camper sessions in the summer there are no nuts or foods that have nuts in them served in the dining hall. The HoneyRock dining hall is considered a nut free zone.

NOTE: HoneyRock does not accommodate vegan diets or diets that combine gluten-free, vegetarian and dairy/lactose together.

*Gluten free options are reserved and available only for campers and students with gluten allergies or who are on a gluten free diet for medical reasons*

NOTE: The HoneyRock kitchen and staff are only responsible for the food that we prepare and serve. We are not liable for outside snacks or meals brought in by campers, parents, or other guests.

Health Services Staff Responsibilities

Health Services Staff will confirm and share the list of all food allergy and special dietary needs with counseling, kitchen, and trip kitchen staff. All medications will be kept by health services staff and administer when necessary.

The nursing staff will insure all counseling staff is trained and informed on how to notice the symptoms of an allergic reaction and how to respond to allergic reactions. 

Cabin Counselor Responsibilities 

  • Review signs and symptoms of allergic reactions with the health services staff during summer training and before each new session.
  • Introduce the campers with food allergies or special dietary needs to the kitchen staff and review with them the dining hall procedures.
  • Remind all students to thoroughly wash their hands before and after meals.
  • Assure the camper with food allergies or a special diet is taken care of first or is served first if necessary.
  • Notify health services staff immediately of any suspected reaction, no matter how mild.

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